TriMark Gill Group

Junior Project Coordinator - TriMark Gill Group (Crofton, MD)
Project Manager - Foodservice Equipment - TriMark Gill Group (Oakland, FL)

Junior Project Coordinator

Position Summary/Objective

Junior project coordinator responsibilities include maintaining office files and logs for purchasing. Prepare project for file purchasing and submit files as required by construction schedule and Project Manager Direction.   Assist Project Managers with correspondence to General Contractors, Owners, Architects, Vendors, and Consultants.  Oversee the coordination of install, start-ups and demonstrations of project specific equipment.

Essential Functions & Responsibilities

  • Decisive action on purchasing milestones
  • Create lead time schedule from the schedule of equipment included in contract
  • Negotiate expedited lead times as it applies
  • Work in conjunction with their assigned Project Manager (PM) to configure lead time schedule and determine purchase dates for equipment
  • Set up job file from the estimating correspondence file
  • Set up new jobs in the purchasing software and use Foodservice equipment database software to create a submittal file for PM review
  • Prepare spread sheets for projects to format for purchasing and interface
  • Generate purchase orders from purchasing software for review
  • Submit purchase order and instructions to vendors 
  • Request qualifications to set up vendor accounts
  • Track equipment for projects and update receivers
  • Research and receive invoices
  • Review and approve monthly billing reports
  • Process/ coordinate Fed Ex or Special freight logistic requirements
  • Submit freight claims and forms pertaining to claims to the proper party
  • Create change orders as needed
  • Create service agency listings, Submit foodservice equipment operation and maintenance manuals for each project
  • Handle initial service calls prior to substantial completion date

Competencies, Skills and Abilities

  • Detail Oriented
  • Good Organizational and multitasking skills
  • Good verbal and written communication skills
  • Ability to work independently and in a team environment
  • Ability to work in a fast paced environment
  • Ability to prioritize in order to meet deadlines

Education & Experience

  • High school diploma or general education degree (GED)
  • Customer service
  • Excel and Microsoft Word

Reports To

President of TriMark Gill Group

Reporting Location

Institutional Regions (MD, MT or FL)

Physical Location

Institutional Regions (MD, MT or FL)

Project Manager - Foodservice Equipment

Position Summary:

Project Managers are responsible for the management of projects in the foodservice equipment supply and installation segment of TriMark Gill Group Inc. This individual is involved on a daily basis with project submittals, field coordination, installation and project close-out. The Project Manager must be self-motivated with high energy and the ability to interact with numerous individuals, in multiple functions, in a dynamic and changing environment.

Primary Functions:

  • Manage all aspects of a project to include: equipment cut book and shop drawing review, installation, equipment purchase, logistics, delivery, etc.
  • Work with sales and estimating to accurately and actively quote new opportunities
  • Work with client’s agents and design team to develop finished product. Approve and release shop drawings.
  • Coordinate delivery, installation, start-up and demonstrations.
  • Work with project coordinators for all billing and purchasing elements.
  • Must be able to travel to job sites to provide field dimensions, work with client, or perform other activities as required.
  • Work with general contractors and MEP trades in the field.
  • Maintain and be able to provide documented weekly project updates.
  • Maintain and enhance an ongoing relationship with client and contractors.
  • Find and implement cost savings ideas in areas such as purchasing, labor utilization, freight and delivery, etc.
  • Manage and communicate opening date and any other project timelines.
  • Secure, bid and manage any third party partners such as Millwork, Installation, and Fabrication.
  • Manage close out of the projects.
  • Communicate both internally and externally in areas such as estimating, procurement, project coordination, sales, customer, logistics, etc.
  • Identify and finalize completion of order through invoicing and customer notifications.

Requirements:

  • Commercial construction industry experience is required. Must have ability to read blueprints and interpret contract documents.
  • Exceptional computer skills in the operation and functioning of all programs used by the organization, including advanced skills in Microsoft Office and ability to quickly learn and utilize company’ software.
***This position requires a minimum of 2 years in the commercial construction industry with some strong background of at least 1 of the following:
  • Food service equipment project management or installation
  • Mechanical contractor/plumbing in commercial kitchens
  • Electrical contractor in commercial kitchens.