Career Opportunity Application

Position: Junior Project Coordinator

Position Summary/Objective

Junior project coordinator responsibilities include maintaining office files and logs for purchasing. Prepare project for file purchasing and submit files as required by construction schedule and Project Manager Direction.   Assist Project Managers with correspondence to General Contractors, Owners, Architects, Vendors, and Consultants.  Oversee the coordination of install, start-ups and demonstrations of project specific equipment.

Essential Functions & Responsibilities

  • Decisive action on purchasing milestones
  • Create lead time schedule from the schedule of equipment included in contract
  • Negotiate expedited lead times as it applies
  • Work in conjunction with their assigned Project Manager (PM) to configure lead time schedule and determine purchase dates for equipment
  • Set up job file from the estimating correspondence file
  • Set up new jobs in the purchasing software and use Foodservice equipment database software to create a submittal file for PM review
  • Prepare spread sheets for projects to format for purchasing and interface
  • Generate purchase orders from purchasing software for review
  • Submit purchase order and instructions to vendors 
  • Request qualifications to set up vendor accounts
  • Track equipment for projects and update receivers
  • Research and receive invoices
  • Review and approve monthly billing reports
  • Process/ coordinate Fed Ex or Special freight logistic requirements
  • Submit freight claims and forms pertaining to claims to the proper party
  • Create change orders as needed
  • Create service agency listings, Submit foodservice equipment operation and maintenance manuals for each project
  • Handle initial service calls prior to substantial completion date

Competencies, Skills and Abilities

  • Detail Oriented
  • Good Organizational and multitasking skills
  • Good verbal and written communication skills
  • Ability to work independently and in a team environment
  • Ability to work in a fast paced environment
  • Ability to prioritize in order to meet deadlines

Education & Experience

  • High school diploma or general education degree (GED)
  • Customer service
  • Excel and Microsoft Word

Reports To

President of TriMark Gill Group

Reporting Location

Institutional Regions (MD, MT or FL)

Physical Location

Institutional Regions (MD, MT or FL)

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